Privacy Policy

Privacy Policy – Pittella Pty Ltd ABN 88 082 546 003

This policy sets out how and why Pittella Pty Ltd (we, us, or our) collect, use, hold and disclose your personal information (which we call information).

However, this policy does not apply to any information that is not ‘personal information’ as defined in the Privacy Act 1988 (Cth) (Privacy Act) or ‘personal data’ as defined in the European Union General Data Protection Regulations (GDPR), despite us using the term ‘information’ in this policy. Also, any provisions int his policy that deal with GDPR do not apply unless we are bound by the GDPR in respect of your personal data.

Our commitment to you

We are committed to being transparent about our management of your information and take all reasonable steps to ensure our practices and procedures relating to our activities comply with any applicable requirements in the Privacy Act and GDPR, including complying with this policy.

We do so by striving to adhere to the following principles:

• your information will be collected, stored, used and disclosed in accordance with all applicable privacy laws;

• your information will generally only be used where necessary for us to deliver our products or services or perform other reasonably necessary business functions and activities.

We will not use or disclose your information for purposes unrelated to our business’ services and activities, unless we first obtain your consent or where doing so would not breach applicable privacy laws.

By engaging with our business or by providing your information to us, you consent to our collection, storage, use and disclosure of your information, in accordance with this policy.

Why is your information important to us?

Your information is important to us as we may require it in order to conduct our business and provide our products and services to you. We refer to our business activities (including the supply of our products and our ancillary services) as our Products in this policy.

In order to conduct our business and provide our Products most effectively, we will be required to rely on the collection of information that is provided to us. Some of the reasons for why such information may be required include the following:

• to process your orders for our Products, including accepting your orders, arranging for you to create an account with us (whether via our website or otherwise), providing quotes for potential orders, arranging for the delivery of Products (if agreed), liaising with you (and your builders, architects and other advisers) in respect of our Products or any defects in our Products and any similar matters;

• to make our website available to customers to facilitate a customer-friendly platform whereby we can showcase our Products, in which case we will collect information regarding your interaction with our website so we can improve it and to handle enquiries, orders and complaints placed via our website;

• to add value to our services especially when we are dealing with you (or your builders, architects and other advisers) and provide assistance with the selection of our Products, desired finishes and the like;

• to continually enhance and improve our services to our customers and our Product offering, as well as allowing us to notify our customers and those we deal with regarding new Products that are available where we consider they may be interested in those new Products; and

• to comply with all applicable laws and regulations in fulfilling our obligations to our customers and other businesses and persons we deal with.

We refer to the above matters and the other purposes for which we may collect and handle your information as our Activities in this policy. Our Activities also include any functions or purposes that we may specify to you at the time of requesting the information, as well as any other functions or purposes for which you provide us the relevant information.

We may also need information to perform functions that are incidental to, or are otherwise reasonably necessary for us to, operate our business, conduct our Activities or provide our Products.

In order to achieve the above, we rely on you to provide us with accurate information to enable us to provide you with continually improving Products and to conduct our Advertisers.

Collecting your information
What information might we collect?

The types of information we may collect, hold, use or disclose will depend on your interactions with us. Examples of the types of information we collect are set out below.

Information you provide to us directly: we may collect and hold information you provide to us directly. For example, such information may include:

Contact or demographic information: names (such as a customer’s name who provides their details when purchasing our Products), delivery or correspondence addresses (such as postal or email addresses), phone numbers, dates of birth, nationality, languages and, if you contact us via social media, then we may record your social media account;

Payment information: bank accounts details, credit or debit card details (such as for customers who provide their credit card details via the website or when Customers intend on creating an account with us), payment history details and associated transaction details; and

Product information: information regarding a project that we are supplying Products in relation to, such as contact or payment details of any builders, architects or other advisers engaged on behalf of an end customer of our Products, details of the location where our Products may be installed, any specifications provided to us when we consider what Products may be appropriate for a particular job etc.

Sensitive information you provide: We will generally not collect ‘sensitive information’ (as defined in the Privacy Act) from you, unless you provide that information to us directly.

Information from third parties: We may collect information about you from third parties, such as where a builder, architect or adviser provides us with their customer’s details or where us or our insurers are investigating a claim in respect of our Products.

Information we create using your information: We may develop information using your information. For example, where you make a complaint, we may develop and keep a record of the complaint which may contain your information. We may develop information in the form of internal quality assurance reports, evaluative reports regarding our sales target and customer satisfaction data or record of interactions, file notes and/or any recorded phone conversations with you that may be kept for quality assurance purposes.

Information we collect automatically: We may collect information about you automatically when you visit our websites, such as your IP address and device type. Some of this information may be collected using cookies and similar tracking technologies.

Public information: We may collect information from publicly available sources such as ASIC records, credit history details (provided we have your consent to obtain the relevant credit report).

How do we collect your information?

Information we request

Our general practice is to collect information directly from you, as and when required, such as when you complete our forms (such as online forms to create an account, a physical ‘Account application’ form, where you place an order online by filing out your information) and when you contact us expressing a desire to purchase our Products or conduct business with us.

Ordinarily, we are most likely to collect information from you through our website and order/check out pages. We are also to collect information from you during your discussions with us either via, email (i.e. when you email us with your queries), telephone (i.e. when you might call us with your queries), web queries (i.e. when you interact with our website), through online forms, contracts, and/or social media networking platforms (such as Instagram and Facebook).

You have the option not to provide any information that we request. Depending upon what information you do not wish to provide, we may not be able to deal with you or your requests further on a particular matter. For instance, if you make a complaint but refuse to provide your contact information, then we may not be able to process or escalate your complaint. Where you provide us with information on request, we do so on the understanding that you consent to our collection because you have this option to refuse to provide that information.

You may have the option not to identify yourself or identify yourself by a pseudonym. However, this is not generally practical for us as we need to know who you are in order to contact and liaise with you and to process your orders, to ensure that you are authorised to provide credit card information to us and in order to best provide you our Products. For example, if you are a builder or an architect needing our Products to build an apartment building, we will need to know who you are so that we know who we are entering into a contract with, so we can contact you to clarify any information that may have been provided and so that we can take orders on your behalf. We still need your legal name when you create an account with us, otherwise we may not know who to contact in the event of a dispute, we may not know who our customer is in respect of any warranty claims and we will not know who to charge for the Products.

Where we collect information about you from someone other than you, this is generally because it would be unreasonable or impracticable for us to do so.

Information we do not request

Sometimes you may voluntarily provide us with information that we have not requested. If this happens, we may use and disclose the information in order to determine whether we could have collected the information had we requested it. If we consider that we could not have collected the information, then we may either destroy or de-identify that information as soon as reasonably practical where required by law.

Holding your information

Your information may be stored in hard copy, electronically or both. We do not adopt or use any identifiers that a government agency may have assigned to you.

Electronic information may be stored on our computer systems and networks and on our customer relationship management platforms, our accounting platforms and our email platforms. Our digital systems are protected by mechanisms which may include passwords, firewalls, antivirus software, scheduled password changes, internal access limitation processes and internal monitoring, depending on the relevant system.

Where we store your information, we take reasonable steps to ensure it is protected from misuse, interference, loss or unauthorised access, modification or disclosure. However, we cannot guarantee that this will never occur. If a serious data breach occurs, and we believe your information has been compromised, we will assess the breach as soon as we become aware of it and take all reasonable and necessary steps as prescribed under Australian privacy laws (or under GDPR to the extent it applies).

We also take reasonable steps to destroy or permanently de-identify information that we no longer need for any purpose required by law.

Retention of information

The amount of time we may keep your information will depend on the circumstances and whether we have an ongoing business need to retain it (such as whether we have agreed to provide you with Products and the Products are still within a warranty period offered by us or under law or whether we need to retain it due to legal requirements such as financial reporting legislation, product defect laws or the like).

We will retain your information for as long as we have a relationship with you and for a period of time afterwards where we have an ongoing business need to retain it, in accordance with our internal retention policies and practices. Following that period, we will make sure such information is deleted or anonymised where required by law.

Using your information

We may use your information to perform our Activities (as outlined above) or any activities that are related (or in the case of sensitive information, directly related) to the performance of our Activities. We may do these things without your prior consent where the law allows or requires us to do, including where it is impracticable for us to obtain your consent.

We may provide your information to regulatory authorities where required from time to time. We may also provide your information to third parties such as our professional advisors, third-party service providers, any payment providers or any sub-contractors, where they are providing services to us and such information is necessary for them to provide those services.

Do we use your information for direct marketing?

We may use your information to directly market our Products to you. This marketing material may be sent by email, SMS, phone or post. We may also use information collected about you from other individuals for these purposes where it is impracticable to obtain your consent in advance.

You may ‘opt-out’ or raise any concerns you may have regarding these messages by contacting us through our website or by ‘unsubscribing’ to such emails, SMS messages or any such marketing, where such an option is made available.

Disclosing your information

When may we disclose your information?

We may disclose your information to perform our Activities or any functions that are related (or in the case of sensitive information, directly related) to the performance of those Activities. This may include disclosing information to:

• business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you that relates to our Products;

• third-party service providers or contracts that we engage, such as those that provide our cloud-based computing systems, transport and delivery services or our IT contractors, but we will usually only do this where those third parties are accessing our records generally to help us with any issues we are having, or where specifically needed in connection with any supply of our Products to you;

• analytics and search engine providers that assist us in improving and optimising your use of our website;

We will not otherwise disclose information unless we believe we have reasonable grounds to do so or that we reasonably believe you have provided your authorisation for us to do to. You should be aware however, that we may be required to disclose information without your consent in order to comply with any court orders, subpoenas or any other legal process or investigation including by tax authorities, if such disclosure is required by law. Where possible and appropriate, we will attempt to notify you if we are required by law to disclose your information.

Are we likely to disclose information to overseas recipients?

We do not intend to disclose information overseas, unless you have provided the information to us for that purpose, where we are sending Products to you overseas, where you have placed an order or contacted us from oversea or where required by law.

However, there are some circumstances where we may disclose information overseas such as where we use secure cloud storage services that may have servers located overseas of when you communicate with us through a social network service (e.g. Facebook), and the social network provider and its partners may collect and hold your information overseas.

We may also need to comply with overseas authorities in the event you (or those who you represent) also carry on business overseas and an overseas authority issues us with a valid court order, subpoena or other such legal demand to cooperate with their legal investigations with respect to you.

This means, for our customers that are in the European Economic Area (EEA), your information may be transferred outside the EEA, principally to Australia (as that is where our IT facilities are located and where we conduct business). Where your information is transferred outside the EEA, we will make reasonable attempts to ensure that the countries where such information is being transferred to, is able to provide reasonable or adequate protection of EEA data (like Australia).

How can you access and correct your information?

It is primarily your responsibility to ensure that the information you provide to us is accurate, complete and up-to-date. We may periodically, review your information to ensure that it is accurate, up-to-date, complete and relevant. Where we have reason to believe that your information may not be accurate, up-to-date, complete or relevant then we may either attempt to contact you to correct the information or deidentify or destroy the information as required by law.

You may request access to the information we hold about you, or request that we update or correct any information we hold about you or ask us to restrict or cease processing your information or even delete your information, by setting out your request in writing and sending it by contacting us through our website.

Where you make a request to access your information, we will do our best to respond within a reasonable period. While we may allow access and provide the means by which you can access your information, we may refuse the request where we are entitled to do so under the Privacy Act or at law. In this event, we will tell you the grounds for this refusal as well as suggested steps which may allow you to access your information in the circumstances of our refusal. You may complain about this refusal by making a complaint as set out below.

External links

Our website or communications with you (such as marketing emails) may contain links to other websites that are not under our control. If you follow a link to any of these websites, please note that any information you provided via those websites (whether voluntary or not) is not covered by this policy, as these websites may have their own privacy policies and the websites may use cookies or other features that access your information (whether disclosed or not).

We take no responsibility for linked websites and provide them solely for your information and convenience. We disclaim any responsibility for their content, privacy practices and terms of use and we make no endorsements, representations or warranties regarding their accuracy, content and thoroughness.

Cookies and similar matters

We want our website to be informative and user friendly and we use cookies to achieve this aim and for a number of other reasons which we have detailed in this policy.

By continuing to use our website you agree to our use of cookies. It is possible to control the use and adjust the cookie settings via your browser settings, but if you do so then you may find that some parts of our website will not function properly.

What are cookies?

A cookie is a small file of data which our website places on your computer’s hard drive. The cookie helps us to analyse web traffic or lets you know when you visit a particular website. Cookies allow web applications to respond to you as an individual and lets our website tailor its operation to your needs, likes and dislikes by gathering and remembering information about you. We use cookies help us to provide you with a better website.

What cookies do we use?

Our website uses persistent and session cookies. Persistent cookie allows a website to recognise users when they return to a site and keep certain information on user preferences. These cookies stay on a computer until they are deleted by the user. Session cookies allow a website to carry over information from one page to another so that a user does not have to re-enter information. These cookies deleted themselves at the end of the session or at a certain time.

If you would like details of the specific cookies we use on our website, please contact us via the details below.

Your privacy concerns and making a complaint

Contacting Us

If you have any concerns or are unhappy about how your information is handled, please contact us at:

Email: studio@pittella.com
Phone: (03) 9818 0311
Post: 796 Glenferrie Road, Hawthorn, Victoria, 3122

Upon receipt of your concerns we will designate an appropriate individual within our organisation who will liaise with you regarding the complaint and how it can be resolved. We endeavour to provide a response to your complaint within 30 days of receipt.

Contacting the Office of the Australian information Commissioner.

If you would like more information regarding Australian privacy laws, or to make a complaint, refer to the Office of the Australian information Commissioner who can be contacted at: <

Address: GPO Box 5218, Sydney NSW 2001
Phone: 1300 363 992
Email: enquiries@oaic.gov.au

Changes to this policy

This policy will be routinely reviewed to ensure it is accurate, up-to-date and complies with any and all updates under Australian privacy law. The current policy is published on our website or can be obtained by contacting us using the information above.

Where we amend the terms of this policy from time to time, we will notify you of any changes by posting an updated version of this policy on our website. It is your responsibility to check the website periodically for any changes.

This policy was last reviewed and updated on 6 November 2020.

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